Health and Safety


Your Corps (Hulisk Limited) and its officers recognize that the health and safety of all workers and visitors is of the utmost importance and vital to the success of our business. As such we aim to continuously improve health and safety in the workplace through consultation and increased health and safety awareness of management and workers.

Through the co-operative efforts of management and workers, we are committed to:

• Comply with legislative requirements and relevant codes of practice.

• The provision and maintenance of a work environment that is without risks to health and safety.

• The provision and maintenance of safe systems of work.

• Ensure that management has an understanding of health and safety management relative to their position.•the safe use, handling, and storage of plant, substances, and structures.

• The provision of adequate facilities for the welfare at work of workers in carrying out work for the business or undertaking, including ensuring access to those facilities.

• Providing the information, training, instruction and supervision necessary to maintain a healthy and safe workplace.

• The provision of any information, training, instruction, or supervision that is necessary to protect all persons from risks to their health and safety arising from work carried out as part of the conduct of the business or undertaking.

• That the health of workers and the conditions at the workplace are monitored for the purpose of preventing injury or illness of workers arising from the conduct of the business or undertaking.

•The focus of the Your Corps (Hulisk Limited) health and safety management system is preventing hazards.

We will develop a framework for health and safety management and a plan for systematic risk assessment and control of hazards, to progressively improve safe behaviours and safe systems of work across the business.

James Earl Aitken Wards Owner/Operator
on behalf of Your Corps (Hulisk Limited)

November 2021 Review date: November 2022

Health and Safety Policy


  • To ensure children and staff are kept safe from harm.


  • Safe environments for children, with an emphasis on injury prevention.

  • Managing injuries during and after they occur.

  • Safe practices for supervisors to prevent and manage injuries.

  • Managing illnesses and contagious illnesses.

  • Managing medicines.

  • First aid requirements.

  • Sun safe requirements.

  • Supervising children.

  • Managing safety on excursions.

  • Hand washing and toileting requirements.

  • Managing a clean environment.


Accidents and first aid:

  • On enrolment, supervisors will meet the Health & Safety checklist requirements to ensure that they are creating environments that prevent injury for children. These will be checked visually by Management during the monthly visit.

  • All supervisors must have a first aid kit that meets the Ministry of Social Development standards (checklist found in supervisors folder-health and safety section) and is checked annually and incidentally throughout the year during monthly visits. The supervisor is responsible for keeping the kit stocked up and will contact Management or use petty cash to restock where required. See Appendix three.

  • Supervisors must have a first aid certificate before commencing work. Supervisors are supplied with a first aid manual on enrolment.

  • Any accidents will be written in the accident/Illness sheet and parents notified on collection of their child.

  • Critical accidents will be handled on a case by case basis. Parents will be contacted by the supervisor immediately and a decision made together on an appropriate action plan. Incidents will be written up in the critical incident form.

  • Supervisors will take every possible measure to ensure that safe practice is carried out during their daily routine. A visual check of the environment is carried out each day before children come into care and ticked off in the Hazard form. Any hazards removed or isolated immediately.


  • All parents/guardians will be notified immediately with regards to a contagious disease or illness. If the child is still in care then the parents will be required to come and collect them and the supervisor will isolate the child from the other children. The isolated child must be able to be supervised by the supervisor.

  • The illness and the supervisors response will be documented in the illness/accident form.

  • The Health Act 1956 requires instances of certain infectious diseases to be notified to the local Medical Officer of Health, so that public health prevention and control activities may occur. A list of these can be found in the supervisor folder and the supervisor is required to notify management regarding this immediately. Management will then contact the medical officer directly.

  • If a child requires medicine during the care hours then the parent must give written consent and instructions for this on the medicine form. All medicines must have the child’s name written on the container and be of the correct dose, route, and have expiry date checked.

  • Supervisors are responsible to administering all medicines and training for this is given by the child’s parent, following the specific directions on the medicine, prior to the medicines being given to the child. Further medicine information is given to the supervisor on induction.

  • The medicine must be stored out of reach of all children.

  • If a Supervisor becomes ill during the care hours then they must contact the on-call supervisor to replace them immediately. Management notified as soon as possible. Management recommends that supervisors take the time out that they need to recover from illness to prevent the spread of illnesses.

Sun Safe practices:

  • None of our activities take place outside, and is exclusively in-doors.


  • This OSCAR environment will only allow children to have access to indoors, and will be supervised at all times.

  • All children must be actively supervised when eating.

  • Any person’s employed by Your Corps as a supervisor or assistant will be reference and police vetted prior to starting work.

  • Any persons paid or voluntary must be police vetted prior to starting work.

  • Any persons under the age of 18 years must have two referee checks completed prior to starting work.

  • Any visitors to the programme will be supervised at all times by the employed staff. A visitor is never to be left unattended with children. Visitors will only be permitted if accompanied by a registered care-giver/parent of a registered OSCAR child that is enrolled in the current programme.





  • Our Your Corps programme does not permit any excursions, as all activities are based in-doors on the computers.


Hand washing:

  • All children and Supervisors must wash their hands before eating, after toileting, and as required during the day.

  • Children are encouraged to complete this task using warm water, soap, and individual hand towels or paper towels. Hand sanitiser can be used.


  • The educator is responsible for keeping the care environment clean each day of care.

  • Linoleum, tiled, and other smooth floor surfaces must be mopped at least once a week or more if required.

  • Carpets are to be vacuumed in the OSCAR area daily.

  • All computers/resources are to be wiped down as required.

  • Food areas are to be cleaned after each use.

  • Toilets must be cleaned at the end of each day.

(Laundry is not relevant to our programme, as we do not do laundry on the premises. If we deem a child has reached an inappropriate level of cleanliness to participate in our activities, then relevant contact will be made of the child’s guardian/ caregiver to collect the child from the premises.)

  • Cloths used for blood must be washed in hot water by themselves.

  • Gloves must be used when handling blood.

Smoke Free:

  • All areas in the care environment must be non-smoking and non-vaping at all times.

  • Supervisors are responsible for ensuring that all visitors and parents understand this policy and adhere to it.

  • If a person smoking/vaping enters the care environment the supervisor must immediately ask them to leave the area while smoking/vaping.

  • Supervisors found to be in breach of this policy will have their enrolment suspended immediately.

  • Supervisors must read and have a clear understanding of this policy on enrolment. A copy of the policies will be kept in the back of their folder at all times for reference.




Emergency Procedures:

  • Supervisors must complete an evacuation plan of the care premise before commencing work with children. This must be displayed in the environment at all times.

  • In the event of an emergency where all persons are required to leave the area, supervisors must quickly and carefully gather all of the children together and leave the area, meeting at the designated meeting point – at the designated assembly area clearly displayed in the environment at all times.

  • Supervisors can refer to their emergencies Appendix three for a list of contact numbers regarding emergencies. Local numbers specific to their location are added on enrolment.

  • The emergency procedure must be practised with all of the children in care at least once a School term and once during each holiday programme. This will include fire drill, earth quake drill, and any other type emergency e.g. tsunami, flood, snow etc.

  • The role-call/participation list and cell phone must be taken out with the children as they leave the building and head to the assembly point.

  • Supervisor is responsible to check the building to ensure all children have exited.

  • Once the all clear has been given the Supervisor will take the children back into the building, if safe to do so, and contact the parents to let them know what has occurred. Alternatively, if it is not safe to re-enter the building, everyone must remain at the assembly point.

  • If a supervisor is injured during care hours and requires medical attention, then they must have the means for contacting help. If outside with the children a phone must be brought outside with them.


Hazards Procedure:

  • On enrolment any hazards in the care environment must be documented on the hazards form and all reasonable steps to isolate these taken.

  • Safety action plans will be developed around keeping children safe from these.

  • On each visit the supervisor will visually check the environment for any potential hazards and document these on the hazards form. Discussions with the supervisor to keep children safe will occur.

  • The supervisor is responsible to checking the environment each day for potential hazards and noting any down in the hazards form. If unsure about the hazard, the supervisor will contact management for support.

Food preparations:
(There is to be no preparation of food within our premises. All food is prepared by a Third-Party Approved and Certified Vendor off premises. Food for each day is collected prior to our programme, and stored accordingly:)

  • There are facilities for the hygienic storage and / or serving of food and drink that contain:

A means of keeping perishable food at a temperature at or below 4 degrees C and protected from vermin and insects.


•All food given has been carefully prepared with pre-determined dietary requirement records collected from each individual child’s caregiver/guardian during enrolment. Food is contained in individual containers, and is clearly labelled with each child's name.



  • All children will have a complete enrolment form before commencing care. A copy is kept on file at the office and a copy on site.

  • All children will be checked off the attendance forms on arrival from School.

  • If a child does not arrive for OSCAR within a reasonable time-frame then one of the supervisors must attempt to locate the child in the general vicinity of the premiss. If they are not able to be located, or it is thought they have left the school grounds, then the parents must be contacted immediately to work together and locate the child.

  • Only people named on the enrolment form may have access to and pick up the child from OSCAR. Supervisors will approach anyone not know to be listed on child enrolment forms when they come into the area and ask who they are. If they are not known then they will be asked to leave the area. If they refuse to leave or attempt to take a child, then the children are brought inside the building and the doors locked. Police are notified immediately.

  • Parents and Management are contacted as soon as able to inform them of what has occurred.

  • Only parents who have formal (court ordered) custody and access agreements can have these enforced. A copy of such agreement is kept on-site and at the office. If a parent who has restrictions placed on their access to their children arrives to OSCAR, the supervisor must contact the police to have them removed.


  • Parents must give permission if their child is to make their own way to our programme after school, should they live in close proximity or attend a nearby school.

  • Any arranged Transport by Your Corps, such as co-ordinating school bus transport from various schools, will require the necessary paper-work/forms to be completed.

  • None of our staff vehicles will be used under any circumstances to transport any children. Only vehicles from a Certified Third-Party Transport Agency, such as certified school bus services, will be approved.



  • Toilets that are used by the children and by staff, must have a sign that can be used when as adult is in the toilet. The sign will be stuck to the door and the children must be taught to wait outside the toilet area if the sign is up and not enter the toilet area. Generally, a separate toilet system is encouraged, with a toilet area designated separately for staff, where children are taught this area is off-bounds.

  • If a sign must be used: The sign will say “Adult in the toilet – DO NOT ENTER”


Managing medical conditions

  • If a child enrols in the programme with a medical condition that may affect them during their OSCAR care hours, the parent must give the supervisor information on how to help manage the child. This may include ‘triggers’, ‘recognising onsets’, ‘and how to manage any onsets’. Parents and supervisors are encouraged to work together to support the child to be an active and equal member of the group.


01 January 2022

© 2019 Created by James Earl Aitken Wards.

All intellectual property in the HULISK computer system with built-in monitor, including design registrations in New Zealand, Europe and the US, is wholly owned by James Wards.  All intellectual property in the YOUR CORPS and HULISK trade marks, the Character Mascots and all sub-brands and logos, including all trade mark registrations and copyright, is wholly owned by James Wards.  No third party is permitted to use or copy any of these elements without the prior written consent of James Wards.